STATE TRAUMA ADVISORY COUNCIL (STAC)

JUNE 6, 2006

MEEING MINUTES

STAC MEMBERS

DHFS STAFF

James Austad Cathy Etter
Steve Bane Susan Harvey
Karen Brasel Brian Litza
Merrilee Carlson Marianne Peck
Cecile D’ Huyvetter Helen Pullen
John Folstad Dennis Tomczyk
Ray Georgen Keith Wesley
Jeff Grimm Paul Wittkamp
Barb Larson Dan Williams
Cal Lintz  
Randy Szlabick  
Steve Stroman  

 

Members Absent

Ed Mishefske

Aimen Shaaban

 

Others In Attendance

Dan Diamon Lake Superior RTAC
Don Kimlicka Saint Clare's Hospital, Weston
Cheryl Paar Franciscan Skemp Hospital, LaCrosse
Joe Covelli Life Link III
Brenda Fellenz EMS Advisory Board, St. Joseph’s Hospital, Marshfield
Bob Nack Fox Valley RTAC Coordinator
Gregory West Waukesha County Technical College
Michael Lucore Sacred Heart Hospital, Eau Claire
Steven Pilsner Wausau Fire
Betsy Rambo St. Agnes, Fond du Lac
Neil Neinast St. Joseph’s Hospital, Marshfield
Kelly Jung Theda Clark, Neenah
Robert Ramerez SE RTAC
Nettie Jenkins Theda Care
John Duffy Fond Du Lac Fire Department
Troy Haase Fond Du Lac Fire Department
Nan Turner WI Organization of Rural Health
Keith Kesler Douglas County EM \ 911
Gretchen Aschoff Aspirus, Wausau
Robin Schultz Sacred Heart Hospital, Eau Claire
Joe Ketarkus Meriter Hospital, Madison
Kurt Opgenorth Southwest Health, Platteville
Corey Savgent Life Link III
Andrea Williams UW Madison
Cindy Lazorick WITC, Ashland
Fred Hornby Bell Ambulance, Milwaukee
Chris S.(?) Life Link III
John Hiot Life Link III
Beth Natter Mercy Health Systems, Janesville
Dr. Tom Brazelton UW Children’s Hospital, EMSC
Ann Peggs Professional Firefighters of Wisconsin
Stacey Carlen Watertown Area Health Services, Watertown
Jennifer Gerdmann St Vincent Hospital, Green Bay
Tom Fennell Gold Cross – Mayo
Thomas Ellison St. Joseph’s Hospital, Marshfield
Dr. Suzanne Martens Sheboygan County EMS
Lynn Sears UW Children’s Hospital, SC RTAC
Craig Nelson WC RTAC
Jan Beyer UW EMS Program, Madison
Judy Jones N/NW RTAC
Frank Koehn South Shore EMS

1. Introductions – Dr. Randy Szlabick (Chair)

Dr. Szlabick began the meeting at 10:33 am with introductions around the room.

2. Approval of April Meeting Minutes - STAC

Dr. Szlabick asked for a review of the June meeting minutes. Barb Larson made a

motion to approve the minutes, with a second by Jeff Grimm. Unanimous approval,

motion carried.

3. Bureau of Local Health Support & EMS Updates – Dan Williams

There are approximately 10,000 individual EMTs licensed,

with anticipation of late renewals being mailed in. All licenses expire

on June 30, 2006.

The Wisconsin Ambulance Run Data System (WARDS) is functional with approximately 4,000 records submitted and three to four services added daily.

The Office of Justice Assistance (OJA) Grant has been approved for approximately 27 million, with money available for more disaster trailers.

The trauma registry project manager, Debi Peters, as also been named as the Acting Trauma Registrar for the State.

 

 

 

4. HRSA Updates – Dennis Tomczyk

(See attached document)

 

 

5. Marketing Update – Lynn Sears

Thank you to Dan Williams and Larry Gilbertson for working tirelessly to keep the Wisconsin Trauma Care System website, and finding funding to preserve and maintain it.

The subcommittee is working with Staples for recording public service announcements on Injury Prevention.

Please notify Lynne Sears of the injury prevention activities occurring in your community for inclusion in the Trauma Care System Week campaign.

Thank you to Dan Williams and Helen Pullen for their work on the proclamation for Trauma Care System week.

6. Review – Triage and Transport Guidelines and EMS Run Report – Dan Williams

Medical Control can override the Triage and Transport guidelines. The guidelines are intended to be used to assist in the proper patient management and transport of patients. These guidelines do not replace or reduce the responsibility of each facility and EMS provider to manage patients within the scope of practice of the services providing the transport.

The EMS run report is considered part of the medical record and needs to get to the receiving facility in a timely manner especially with the implementation of the State Trauma Registry. The "gray" area is the fact that though the administrative rules state the report needs to be given to the facility it does not give a timeline. Many EMS services go back to their home base and write the report and then send it in electronically or by fax. Often the patient has been transferred by then to a Trauma Center and then the EMS report is not received. There is agreement that more education needs to occur statewide. Steve Bane will bring this to the EMS Advisory board. Other issues regarding the EMS report was that colored copies do not copy well therefore it is recommended to keep it white, and secondary responder are not getting a report to the facility. Likewise First Responders are not required to have a written report. This will likely change in the future due to the increased skills they are now able to do.

7. Working Subcommittee Report – Dr. Randy Szlabick (Chair)

Update on Administrative Rules ATLS / RTTDC / CALS – Marianne,

Level III's are required to take ATLS according to the Administrative Rule. Level IV's may substitute either CALS or RTTDC for ATLS. To meet this requirement they must write a letter addressed to Dan Williams and sent to Marianne Peck requesting this waiver.

Marshfield is in the planning stages with Dr. Tom Foley to bring the RTTDC instructor course, possibly this summer, to Wisconsin. Marshfield will then be able to offer "train the trainer" courses in order to expand the availability of the course around the state.

Dr. Alex Buening and Lynn Hunt attended as advisors on CALS to STAC. CALS continues to add more instructors. Instructors will travel to the facility that is hosting the class. Rural Health has offered a grant to help offset the cost for WI facilities. STAC was informed that the third day lab is a requirement in order to receive the certificate. (Late entry - July, 2006 - After a conversation with Dr. Garber, in fact the lab is not required to obtain a certificate. The two day didactic portion offers a mannequin lab. The third day lab is with animals.)

There are 42 level fours that need to receive training one of the above mentioned courses.

Dr. Szlabick suggested that this item be returned to the working sub- committee for further review, to make a recommendation to STAC at a different date.

ATLS remains the recommended course for the trauma system in Wisconsin.

PI Process, Open and Closed Meetings – Marianne

According to the DHFS legal department, RTACs may "close" their meetings for the Performance Improvement portion.

Site Review - Cecile D’ Huyvetter

There is a potential list of site reviewers requested to form the Site Classification Subcommittee which will make final recommendations to DHFS on levels for trauma care facilities. It was suggested that Marianne should email them and confirm their willingness to serve on the subcommittee. Marianne will follow through.

The required training for site reviewers will occur November 3rd and 4th, 2006. Further information will be forthcoming.

STAC reviewed the packet required for trauma care facilities including the informational letter, and the survey schedule. John Folstad made a motion to accept the letter with a second by Karen Brasel. Steve Stroman made a motion to accept the schedule with a second by John Folstad. Jeff Grimm made a motion to randomly select hospitals for their site reviews with a second by Steve Stroman. Unanimous approval on all, motions carried.

Other Business (August STAC Meeting)

Marianne will follow up with Senator Brown's office and the legal department at DHFS for their presence at the August STAC meeting.

 

 

Jeff Grimm made a motion to adjourn at 12:20 with a second by John Folstad.

Unanimous approval, motion carried.

 

Respectfully submitted,

 

Helen Pullen and Marianne Peck

 

 

HRSA Hospital Disaster Preparedness Up-Date

June 2006

I. Wisconsin EMS Emergency Preparedness Plan (WEEPP)

The training subsidy expired April 15, 2006. More than 400 EMS Services and some First Responder services participated in the WEEPP training.

II. Triage Tuesday

Each RTAC is now implementing "Triage Tuesday". The day and frequency of "Triage Tuesday" is being determined by each RTAC.

III. Patient Tracking

The second draft of this policy will be presented to the EMS Disaster Committee at its August meeting. At that time, it is also expected that the electronic database on which this data will be posted will have been identified.

IV. RTAC Regional Exercise

This exercise will focus on activation of the WEEPP – the call by Dispatch to EMS Services from various jurisdictions. Key players include Dispatch, EMS Transport Services, First Responders and hospitals. Other emergency responders are also invited to participate .Contact your RTAC Coordinator for dates of the exercise in your area.

V. EMS Communications Interoperability

About 250 EMS services have taken advantage of funding through OJA to reprogram or update their radio equipment. HRSA funding will be used to complete a radio interoperability plan in the Lake Superior RTAC.

VI. Status of Expert Panels

1. State Expert Panel on Pediatric Preparedness: This Panel met again on May 24, 2006. 4 recommendations were prioritized for implementation, using funds from the FY 2006 HRSA Cooperative Agreement:

Wisconsin Disaster Preparedness Pediatric Guidelines

Survey of the pediatric capacity and capabilities of hospitals and EDs

Pediatric training for EMS Transport Services

Children with special health needs

2. State Expert Panel on Evacuation of Healthcare Facilities: This Panel has completed its work and there is now a recommended policy and procedure for the evacuation of all healthcares facilities. Hospital will take a lead in HRSA FY 2006 in reviewing this plan in their county with all healthcare facilities and other emergency responders.

3. State Expert Panel on the Management of Patients Exposed to Radiological Agents: This panel will meet on June 8, 2006.

4. State Expert Panel on Ventilators: This panel is scheduled to meet on July 12, 2006.

5. State Expert Panel on Disaster Ethics: This panel is now in formation. No date has been set for its first meeting.

VII. Proposed FY 2006 HRSA Grant Objectives and Funding for RTACs/EMS

The total funding level is $8,405,832

1. Regional RTAC Exercise: The exercise will focus on patient tracking.

2. EMS Communications Interoperability: There will be limited funding to support communications equipment for EMS.

3. Integration of Disaster Preparedness and Trauma. This is yet to be defined and will focus on the Regional Trauma Plan and how disaster preparedness can be further integrated with trauma care.

4. "Pediatric Champion" at each EMS and First Responder: Funds will be provided to subsidize PEP training and also a stipend to cover the cost of time-off to take the course.

5. Child Alert Program: Funding will be made available to develop this program on-line.

6. Dispatch: A State Expert Panel on Dispatch will be formed to look at what can be done to develop consistent protocols for Dispatch to assist EMS and hospitals in a mass casualty incident.

7. Measures for EMS Preparedness: Hospitals have a list of Minimum Level of Readiness Indicators. The same checklist will be developed for EMS.

8. Tiered-Response System: Hospitals will be developing protocols for the activation of the tiered-response system. EMS will also need to be involved in this imitative.

IX. Project with Association of Professionals in Infection Control (APIC)

APIC ICPS will begin visiting physician offices in late June to provide education about:

How physicians will receive "alert" messages

Infection Control Measures for physician offices and clinics

Mass Casualty Checklist for Physician Offices and Clinics

X. Regional Hazards Vulnerability Analysis (HVA)

All regions are to complete their HVAs by August 31, 2006.

XII. NIMS Compliance

HRSA has produced a document that outlines the 17 elements necessary for hospitals to implement in order to be in compliance with NIMS. Hospitals have two years to be in compliance with these 17 elements. FY 2006 will focus on NIMS training.

 

 

 

 

 

Questions about any of these projects can be directed to your RTAC Coordinator

or your Regional HRSA Project Coordinator

or email Dennis Tomczyk, Director, Hospital Disaster Preparedness at tomczdj@dhfs,state.wi.us

 

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